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Inventory & Purchases

Know what you have, what's missing, and who ordered it. In real time.

Real-time stock, low-stock alerts, purchase orders with role-based approval flows, and split purchase fraud detection.

The warehouse is a black hole

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You stop a job because a part is missing that nobody ordered

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You don't know what's in stock until you walk to the warehouse and look

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Someone makes 3 purchases of $4,900 to avoid asking approval for $15,000

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Orders are placed by phone with no record

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The same material is ordered twice because nobody checked stock

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You don't know how much material each job consumes

With Proa One, the warehouse controls itself

Real-time stock

  • Stock levels updated with every movement
  • Automatic low-stock alerts
  • Critical stock-out alerts
  • Inventory movements with full traceability
  • Material consumption linked to each job

Purchase orders

  • Orders with line items and supplier
  • Auto-numbering (PO-2026-0001)
  • States: Draft → Pending → Approved → Received
  • Purchase orders linked to work orders
  • Emergency purchases with justification

Role-based approval

  • Tech/ops manager: approves up to $5,000
  • Over $5,000: requires CEO approval
  • CEO: auto-approved
  • 'Requires CEO' badge on high-value orders
  • Approval history

Anti-fraud

  • Split purchase detection to same supplier
  • Alert if >$5K to same supplier in 30 days
  • Emergency purchase regularization within 48h
  • Full traceability: who ordered, who approved, when

Stop stopping jobs because of parts nobody ordered.

14-day trial · No credit card · No consultants